Job Summary
The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.
Major Job Responsibilities
Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers
Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records
Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)
Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)
Prepare weekly travel and expense processing
Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty sta
Research and resolve pending and returned payments, including void, reissue, or cancel liability
Reconciles supplier statements, investigates past-due invoices, payment reminders, and resolves invoice issues
Maintains accurate and clear records of all activities, as required
Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues
Assists in the month-end closing responsibilities
Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department
Completes special projects and miscellaneous assignments as required
Perform ad-hoc Accounts Payable related tasks assigned
