Description

Contracts Manager

About Ava Community Energy

Ava Community Energy (Ava) is a Joint Powers Authority comprising Alameda County and its incorporated areas, and the cities of Lathrop, Stockton, and Tracy. Ava's charter is to provide its customers with low carbon, cost-effective electricity that integrates innovative energy products and maximizes local benefits through the development of local solutions, ranging from increasing access to rooftop solar to supporting the adoption of electric vehicles.

Culture and Commitment to Diversity

Ava believes in a vibrant culture that supports and nurtures a workplace that offers every individual the opportunity to attain professional goals and contribute to accomplishing our mission. We foster a culture of open communication, responsibility, curiosity, accountability, and teamwork. We want creative problem solvers that are excited to work in an entrepreneurial environment and grow our organization!

As an equal opportunity employer, we are committed to diversity, equity, and inclusion. We are committed to a diverse and inclusive workforce that is reflective of our service area's rich culture and communities. We welcome a diversity of experiences, perspectives, and skills.

We strongly encourage people of all characteristics to apply and prohibit unlawful discrimination and harassment of any type based on age, religion, color, gender identity or expression, race, ancestry, or national origin, religion or creed, marital status, military or veteran status, sexual orientation, genetic information or characteristics, and those with a disability as protected by federal, state and local laws.

Position Summary

Ava is seeking to hire a temporary Contracts Manager, reporting to the Legal Director. Ava is looking for candidates to support a variety of compliance filings and reporting obligations including contract management, where this role will be the principal coordinator of various contracts and responsible for working with Ava staff, Ava's outside counsel, Ava's Legal Director, and third-party vendors to facilitate the diligent execution and management of contracts. This role will work collaboratively across departments on contract administration and compliance. This will be a paid full time position of 5 days per week (40 hours), starting in February 2026 and lasting through October 2026.

Position Details

Essential Duties and Responsibilities

• Respond to Public Records Act requests.
• Coordinate with outside counsel to facilitate medium and large purchase transactions and non-disclosure agreements.
• Draft and refine statements of work for Staff
• Apply playbook fallbacks in contract negotiations
• Maintain metadata for agreements in Ironclad
• Track legal spend against budgets and serve as the primary liaison between Legal and Finance.
• Initiate, archive, and share Exhibits to NDAs with PG&E & NCPA as needed
• Archive Exhibits initiated by HR in Ironclad
• NCPA Exhibit A's (staff if needed after onboarding) & B's (vendors if needed)
• Share all executed Exhibits with NCPA for their records (unless we've automated this in the workflow)
• PGE Exhibit A's (staff if needed after onboarding & vendors if needed)
• Board Meeting Material Preparation
• Contracts Entered Into (report from Ironclad)
• Review Board Items prepared by Staff that ask the Board to approve an Action (pertaining to Contracts, Policies, and others)
• Adhering to agency policies and procedures
• Other duties as required.

Minimum Qualifications

• Bachelor's degree or equivalent years of relevant work experience.
• 3 years of professional work experience required, five preferred.
• Experience coordinating the negotiation and execution of contracts.
• Experience working with a government agency or county is preferred.
• Familiarity with commercial contracts and terms.
• Ability to achieve job objectives with limited supervision.
• Detail-oriented.
• Able to achieve work priorities in a dynamic environment.
• Familiarity with regulatory compliance processes.
• Strong written and oral communications skills.
• Strong analytical and critical thinking skills.

Compensation

The hourly rate for this position is $67.93 per hour (equates to annual estimated rate of $141,288.19 per year).

Location and Working Conditions

This position will be based in Ava headquarters in Oakland, near BART. Ava's team has a hybrid approach inclusive of in-office and remote work. This role is expected to go into the office Tuesdays, Wednesday, and Thursdays.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ava is dedicated to reasonably accommodate an applicant for known physical or mental disabilities so that the applicant may participate in the application process. We will engage in a timely, good-faith interactive process with any employee with a known physical or mental disability to identify potential reasonable accommodations, if any, to enable the employee to perform the essential functions of their position.

• General office environment is primarily sedentary work which requires the following physical activities: standing, sitting, walking, reaching, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.
• The employee must occasionally lift and/or move up to 10 pounds.
• The noise level is usually moderate.

Licenses/Certificates

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternate transportation and a safe driving record.

Working at Ava Community Energy

Ava is committed to complying with applicable laws, including the Americans with Disability Act and Fair Employment and Housing Act, ensuring equal employment opportunities to qualified individuals with a disability. Ava prohibits unlawful discrimination based on age, sex or gender (including pregnancy, childbirth, breastfeeding or related medical conditions), genetic information or characteristics, gender identity, gender expression, race, color, ancestry, national origin, religion, creed, marital status, military or veteran status, sexual orientation, physical or mental disability, medical condition, or on any other basis prohibited by federal, state, or local laws.

The information contained herein has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The information also does not constitute either an expressed or implied contract, and these provisions are subject to change.

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