Description

Position Summary

At The Towbes Group, we are proudly Creating Communities Where People Thrive. Headquartered in Santa Barbara, California, The Towbes Group is an award-winning, fully integrated property management, development, and construction services firm with over 60 years of experience on the Central Coast. We live and breathe these attributes with all we do. As an integral Human Resources team member for the Towbes Group, this position will provide extraordinary customer service to our internal team members and external customers, exemplifying our core values and our dedication to quality and service. This position will have direct responsibility as a Human Resources team member to assist in the accomplishment of the department's goals and objectives. This position will elevate the team as a member of the company’s high-performance culture that emphasizes Community, Integrity, Quality, ROI, Sustainability, Team, and Customer Service.

Job Overview/Purpose

The Payroll Specialist will provide assistance to the HR Dept with payroll, administrative tasks and employee support. Working directly with the Human Resources team this position will assist with a variety of tasks including but not limited to assisting with payroll, basic accounting, data review, and validation. This position requires high level of confidentiality, and accuracy. An understanding of CA Wage and Hour Law and CA Labor Laws is necessary.

Job Requirements/Essential Duties

Assist with semi-monthly payroll
Submit and review wage garnishments, tax levies, child support orders, and other deductions
Reconcile payroll accounts and resolve discrepancies
Assist with general administrative functions
Prepare and submit benefit invoice check requests to Accounting; check request generation
File cleanup in accordance with document retention guidelines
Audit employee files to ensure we have signed employee acknowledgements including but not limited to handbooks acknowledgements, workplace violence plan acknowledgements
Assist with Workers’ Compensation Administration
Assist with maintaining employee leaves of absence in partnership with the HR Group
Communicating with external partners
Assisting employees on any HR related questions
Maintaining accurate employee records, including staff files and audit of the files for compliance
Ability to handle highly emotional and stressful conversations of a confidential nature
Assist with Employee Separations – Be present as a support and a witness as needed
Ensuring compliance with any local, state, and federal laws and regulations, managing risk, and updating HR records to ensure they are accurate
Convey and facilitate a safe space for employees to share openly and honestly
Active listening without judgment
Continued education and current will all application laws and regulation changes
Other duties as assigned
Knowledge Skill & Abilities/Prerequisites

High School diploma, GED, or equivalent experience
5-7 years’ experience in payroll and human resources
Understanding and active participation in ongoing coursework regarding Federal and CA Wage and Hour laws and regulations
Familiarity with various HRIS systems
Ability to work independently and prioritize effectively in a challenging environment.
Ability to work with the utmost level of confidentiality.
Intermediate to advanced-level knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel
Ability to work in a manner consistent with having a high level of integrity, honesty, courage, and loyalty
Strong problem-solving skills
Provide high-quality customer service whether to the internal or external customer
Ability to put people first in all aspects of your position
Work with the intent of the betterment of our community
Ability to effectively comprehend and interpret policies and procedures in the work environment
Ability to collaborate effectively as a team member
Ability to exercise good judgment in making decisions
Ability to work under pressure and complete tasks within prescribed time frames
Ability to disseminate information and guidelines clearly to others and check for understanding
Excellent interpersonal skills to communicate effectively with a wide range of employees and customers
Strong written and verbal communication skills
 

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations. Ability to create and/or write reports, business correspondence, and/or procedural manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills and Reasoning Ability

Ability to calculate figures and perform basic math functions. Ability to interpret various instructions furnished in written, oral or schedule form.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, repetitive wrist movements, talk, hear, walk, and sit. The employee is occasionally required to stoop, kneel, or crouch. The employee may be required to stand for extended periods. The employee may occasionally lift, push, pull, carry and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. The physical demands described here represent those that an employee must meet to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

What Towbes Offers

Competitive wages! This a full-time, non-exempt hourly pay: $27.40 - $40.87
A rewarding work environment
Health Insurance: medical, dental, vision, life, and long-term disability
401k and liberal company match
Paid vacation/sick time programs
Local Coastal Housing Partnership benefits