Description

Position Title:
Serials Information Specialist

Position Type:
Regular

Hiring Range:

$25.05 -$30.05 per hour/Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:
HourlyA. POSITION PURPOSE
The Serials Information Specialist is responsible for the receipt of library materials in all formats. This position manages daily law school mail sorting, looseleaf filings, and materials processing. The role requires comprehensive knowledge of library operations to provide accurate, timely work instrumental to the library's mission. Additionally, the Specialist serves as a liaison to other university and law school departments.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES
Materials Receipt

• Serve as the library's expert for the FOLIO receiving app.
• Check-in all serials and continuations.
• Collect and pre-process invoices, publication, and subscription notices.
• Handle complex problem solving for FOLIO and refer higher-level issues to appropriate staff.
• Claim missing materials and maintain routing records.
• Verify and add URLs to bibliographic records.

Filing Manager

• Maintain and update filings in all formats.
• Update loose-leaf filings and pocket parts daily based on priority.
• Assign loose-leaf filing responsibilities to staff.
• Claim missing pages or damaged materials with publishers.

Mail Distribution Management

• Sort and distribute all Law School and Library mail.
• Ensure mail opening deadlines are met.
• Develop and maintain mailroom procedures under the Head of Acquisitions.
• Communicate mail policies to the Law School community and act as a liaison to University mailing services.

Materials Processing

• Copy or create item records for all library materials.
• Perform all operations to make materials shelf-ready.
• Perform other processing duties as needed.

Supply Ordering & Other Duties

• Track and order Technical Services department supplies and maintain electronic inventory.
• Research and recommend processing supplies; work closely with Law Finance.
• Perform special projects, develop policies, and staff the Information Service Desk when needed.
• Administer bindery functions and pursue continuing education.

C. QUALIFICATIONS
Education and Experience

• Preferred: AA degree and library experience, specifically in a Technical Services Department.
• Required: Minimum of two years in an administrative or relevant role

Knowledge, Skills, and Abilities

• Familiarity with serials, acquisitions, and cataloging functions of an ILS (preferably FOLIO).
• Familiarity with cataloging standards including MARC and RDA.
• Strong problem-solving, managerial, and technical skills (word processing, spreadsheets).
• Ability to train and cross-train staff and maintain cooperative relationships in a diverse environment.

D. PHYSICAL DEMANDS & WORK ENVIRONMENT

• Physical: Considerable time spent at a desk using a computer. Must be able to move books (carrying or using a truck) and work with potentially dusty materials.
• Travel: May require travel to other campus buildings, conferences, or outside vendors.
• Environment: Typical indoor office setting with windows, equipment noise, and frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750.