Description

Arnold & Porter is seeking a Facilities Assistant to join its San Francisco office working onsite Monday through Friday. This role provides facilities, clerical, and administrative support while delivering a high level of customer service to attorneys, staff, and visitors.

The Facilities Assistant supports conference services, office supplies, mail and shipping, office moves, and general maintenance. The position also provides daily reception coverage from 4:30 p.m. to 6:00 p.m., as well as coverage during the Receptionist’s breaks, lunch, and absences. 

Key Responsibilities

Conference Services

Maintain clean, organized, and fully stocked kitchens and pantries, including ordering supplies.
Coordinate conference room reservations and assist with room setups and catering for conferences, meetings, and special events.
Assist with the breakdown, removal, and storage of furniture and equipment following meetings and events.'
Office Supplies, Mail, and Shipping

 Order office supplies and manage the toner program.
Sort, collect, and deliver mail throughout the office.
Assist with shipping and receiving, including recording incoming packages in the firm’s tracking system.
Coordinate outgoing shipments for attorneys and staff.
Process outgoing mail using the postage machine and make trips to the post office as needed.
Office Moves, Storage, and Maintenance

Assist with internal office moves, including packing and moving furniture, boxes, and equipment.
Prepare offices and workspaces for new hires, transfers, and visitors.
Keep storage rooms and areas containing furniture, supplies, and moving equipment organized.
Load, unload, and transport furniture, equipment, and other items to and from storage.
Assist with ergonomic workspace setups.
Monitor office appearance and address or report maintenance and safety concerns, including lighting outages and carpet stains.
Collect confidential materials weekly during regular business hours and place them in designated shredding bins.
Escort vendors conducting business with the Operations Department as needed.
Reception

Provide daily reception coverage from 4:30 p.m. to 6:00 p.m. and additional coverage during breaks, lunch, and absences.
Greet visitors professionally and direct them to the appropriate attorney, staff member, or meeting location.
Answer and route telephone calls.
Reserve conference rooms and assist with scheduling requests.
Order meals for events as requested by the Director of Administration.
Qualifications

High school diploma required.
Minimum of two years of office experience, including prior facilities and reception experience.
Prior law firm experience preferred.
Ability to lift up to 75 pounds and move furniture and other heavy items.
Ability to operate general office equipment and perform basic maintenance repairs.
Basic proficiency with Windows operating systems and Microsoft Office.
Strong organizational, time management, and prioritization skills.
Excellent written and verbal communication skills.
Ability to interact effectively with all levels of the firm using tact, diplomacy, and professionalism.
Sound judgment and discretion when handling confidential and sensitive materials.
Ability to work independently, take initiative, and adapt to changing assignments.
Strong attention to detail in a fast-paced environment.
Reliability, dependability, and a commitment to responsive customer service.
Availability to work alternate shifts as determined by the Manager and overtime as needed.
The anticipated base salary for this position is $52,243 to $65,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. 

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.