Description

Job Overview
The Human Resources Assistant provides administrative and operational support to the Human Resources department, with a strong focus on employee onboarding, leave administration, and compliance with federal and California employment laws. This role assists with day-to-day HR processes, maintains accurate employee records, and supports employees and managers by ensuring HR procedures are followed consistently and professionally.

Essential Duties and Responsibilities

• Recruitment & Interviewing
• Coordinate recruitment activities, including posting job openings, reviewing applications, and scheduling interviews
• Serve as an initial point of contact for candidates and respond to routine applicant inquiries
• Conduct or participate in initial phone or virtual screening interviews for designated positions, as assigned
• Prepare interview materials, interview schedules, and candidate packets
• Coordinate interview logistics with hiring managers and interview panels
• Support the preparation and issuance of offer letters and pre-employment documentation in coordination with HR leadership
• Onboarding & Employee Records
• Coordinate and support the onboarding process for new hires, including new hire paperwork, background checks, and I-9 verification in compliance with federal and California, Arizona and Nevada requirements
• Prepare onboarding documents, and policy acknowledgments
• Maintain accurate and confidential employee personnel files and HRIS records
• Support new hire orientation and ensure required trainings are completed
• Leave Administration (FMLA / CFRA / ADA) - MUST HAVE EXPERIENCE
• Administration of employee leaves of absence, including FMLA, CFRA, Pregnancy Disability Leave (PDL), and personal leaves
• Track leave eligibility, usage, deadlines, and required documentation
• Prepare and send leave notices, forms, and correspondence in coordination with HR leadership
• Support the ADA interactive process by tracking accommodation requests and documentation
• Maintain accurate leave and accommodation records in compliance with legal requirements
• Workers’ Compensation & Safety Support
• Assist with Workers’ Compensation claims administration, including intake of injury reports and coordination with insurance carriers
• Ensure required Workers’ Compensation forms are provided timely
• Track claims, work status updates, and return-to-work documentation
• Support compliance with workplace safety and injury reporting requirements

HR Administration & Compliance

• Respond to routine employee inquiries regarding HR policies, benefits, and procedures
• Assist with benefits administration and open enrollment support as assigned
• Support compliance with federal, state, and local labor laws and organizational policies
• Assist with audits, reporting, and documentation requests
• Maintain strict confidentiality of employee and organizational information

General HR Support

• Assist HR leadership with projects, reports, and administrative tasks
• Coordinate meetings, trainings, and HR communications
• Perform other duties as assigned to support the HR department

Requirements

Required:

• High school diploma or equivalent
• Minimum two (2) years of human resources support experience
• Proficiency with Microsoft Office and ability to learn HRIS systems
• Strong organizational skills and attention to detail
• Familiarity with California labor laws, including FMLA, CFRA, ADA, and Workers’ Compensation

Preferred:

• Experience working in healthcare or an FQHC environment
• Experience with HRIS platforms (e.g., ADP, Bamboo HR)
• Bilingual skills (preferred, not required)
• Skills and Competencies
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information
• Attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Professional demeanor and customer-service orientation
• Ability to work independently and as part of a team

Physical and Work Requirements

• Ability to sit, stand, and work at a computer for extended periods
• Ability to lift up to 25 pounds as needed
• Ability to work regular business hours with occasional flexibility based on operational needs

Compliance & Employment Requirements

• Must comply with all applicable federal, state, and local employment laws
• Must adhere to organizational policies related to confidentiality, attendance, and workplace conduct
  
  

Benefits

• 401(k)
  Dental insurance
  Employee assistance program
  Health insurance
  Life insurance
  Paid time off
  Vision insurance