Description

Human Resources Analyst
Annual Salary Range: $134,553.04 – 148,009.49 DOQ
Full Time/FLSA Exempt
Typical Work Schedule: Monday – Friday, 8 am – 5 pm

DEFINITION:  Under direction from the Administrative Services Director, this position coordinates and performs journey level human resources functions including salary and benefits administration; recruitment; interpretation of District administrative policies and procedures, employee communications, and Safety and Risk Management. The following list of duties is intended only to describe the various types of work that may be performed and the level of technical complexity of the assignment(s) and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification or is similar or closely related to another duty statement.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Administer and coordinate human resources functions and programs including recruitment, selection, performance evaluation, benefits, compensation, employee relations, labor relations, employee safety and workers’ compensation.
• Interprets complex rules, regulations, contracts, policies, and procedures; and applies such interpretations in the performance of assigned responsibilities.
• Develops and implements new or revised human resources programs, systems, procedures, and methods of operation.
• Monitors vendors associated with related program administration including monitoring contract service providers to ensure compliance with contract provisions.
• May supervise staff.
• Performs other duties of a similar nature and level.

Benefits Administration:

• Administers the District’s employee and retiree benefit programs, including MCERA, medical, dental, vision, deferred compensation, management benefits, flexible spending accounts, and leaves of absence.
• Participates in the design and structure of new benefit programs and the improvement of existing employee benefit plans.
  Implements approved benefit plans and changes for communicating new or modified plans to employees and retirees.
  Conducts individual employee meetings as well as employee benefit seminars/workshops and facilitates enrollment of employees in optional benefit plans.
• Revises and reissues all benefit communications material as required.
• Assures that existing and new benefit programs are adaptable to standardized computer and reporting systems, including testing.  Develops benefit information and statistical and census data for actuaries, insurance carriers, and management.
  Prepares reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor,
• MCERA, and other regulatory agencies.
• Reviews and analyzes changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to management.
• Maintains contact with insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Maintains employee records, enrollment, application, and claims records for all benefit plans.
• Evaluates the contractual compliance as well as the effectiveness/fiscal impact of the benefit programs and participates in the selection and management of insurance carriers/brokers

Safety and Risk Management:

• Prepares and processes Workers’ Compensation paperwork, in conjunction with a third-party administrator, and updates related reporting and staffing roster systems.
• Provides a high level of customer service to District employees who off-work due to an injury.
• Maintains contact with the District’s general liability insurance carrier regarding claims.

Recruitment and On-Boarding:

• Designs and implements recruitment programs to obtain qualified candidates by reviewing and updating job descriptions, creating and distributing job announcements, advertisements, brochures and other recruitment materials, screening applications for qualifications, coordinating, designing and administering job-related selection procedures, including, but not limited to, application reviews, written and performance tests, and interviews and assessment techniques.
• Advises and guides hiring managers during the hiring process and assists in leading, planning, and coordinating recruitments.

Human Resources Information Systems (Currently Using ADP Workforce Now):

• Performs a variety of Human Resources database management functions, including reviewing various forms and documents for technical completeness and accuracy; entering data from documents into applicable spreadsheets or databases; identifying and correcting errors to meet established policies and procedures; advising and consulting with other departments on status and accuracy of information contained on forms; maintaining applicable records, forms, and documents.

General Functions:

• Review benefit enrollments and changes (i.e. new hire, separation, open enrollment, qualifying event); reconciled benefit invoices and act as District Fire liaison to benefits providers and consultants.
• Research, analyze, interpret, and explain employee benefits provisions of laws, rules, policies and agreements
• Oversee Payroll and Timekeeping functions and procedures in accordance with applicable laws and labor agreements.
• Monitor and support compliance with MCERA rules, regulations and procedures for payroll reporting requirements.
• Initial review the posting of biweekly report, adjustments, implementations, and related MCERA activity and reconciliations.
• Responds to requests for information from employees and/or the general public over the phone, in person, and via e-mail regarding a variety of Human
• Resources programs, job opportunities, and/or other related information.
• Prepares, processes, and maintains reporting systems for FMLA, CFRA, and PDL leaves of absence.
• Prepares personnel related federal and state forms.
• Maintains I-9 records, EDD reporting, and employee emergency contact records.
• Research and make recommendations regarding issues in aspects of Human Resources practices and procedures.
• Prepares and directs the preparation of a variety of written correspondence, agendas, reports, procedures, and other written materials.
• Administers and coordinates District performance appraisal program, including maintenance of database and records.
• Provides research and analytical assistance in a variety of areas, such as employee relations, training, benefits, occupational health and safety, workers’ compensation, department related analytics, and general communications.

Requirements

REQUIREMENTS

Education and Work Experience:

• Bachelor of Arts/Science degree in Human Resources, Public Administration or related field.
• Three years of proven experience in benefits, recruitment, HRIS, payroll integration, general Human Resources systems, employee relations, employee development, or policy development and interpretation.  Related experience in public agency environment highly desirable.
• Candidates with previous Fire Department/District experience.
• The District reserves the right to evaluate and consider, at its discretion, combinations of education and work experience that tend to indicate an applicant possesses the skills, knowledge and abilities listed here.

Knowledge of:

• Laws, codes, regulations, policies, and procedures related to Human Resources.
• Business letter writing and the standard format for reports and correspondence.
• Records management principles and practices.
• Proper English including spelling, grammar, vocabulary, and punctuation.
• Standard office practices and procedures, including filing and the use of personal computer operating systems and software.
• Computer applications related to the work being performed, including HRIS, ADP Workforce Now, Microsoft Word, Excel, PowerPoint, Google Suite, and other office administrative applications.
• Operation of office machines and equipment.
• Business arithmetic and basic statistical techniques.

Skills and Ability to:

• Initiate and organize work, coordinate projects, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction.
• Exercise sound independent judgment within established policy and procedural guidelines.
• Perform varied, detailed, and confidential office administrative work in an independent manner.
• Ensure that the assigned office administrative and clerical functions are effectively carried out.
• Use word processing, spreadsheet, and other office administrative software with sufficient speed and accuracy to perform the work within established timelines.
• Assign, direct and review the work of others.
• Communicate effectively with the public and District staff, in person, over the telephone, and in writing.
• Interpret, communicate, and apply District policies and procedures, as well as applicable laws and regulations.
• Make accurate arithmetic and statistical calculations.
• Communicate effectively in person, over the telephone, and in writing.
• Ensure Human Resources and employee files and records are organized, accurate, and up-to-date.
• Establish and maintain effective, collaborative, and positive working relationships with those contacted in the course of the work.
• Conduct research and prepare accurate and concise reports, correspondence, informational packets, contracts and other written materials.
• Analyze problems/data and propose solutions utilizing initiative, tact, and good judgment.

SUPPLEMENTAL INFORMATION

Physical Demands:

Essential functions may require maintaining physical condition necessary for standing, walking, bending, climbing or crouching; strength to lift up to 25 pounds.

Disclaimer Notice:

The job duties, elements, responsibilities, skills, and functions listed on this job description are representative only, and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise the job description as necessary.

To Apply:

Interested applicants must submit the following:

• Non-Safety Employment Application
• Detailed Resume
• Cover Letter

Employment applications are available on the SMFD.org: https://www.smfd.org/our-district/human-resources/employment-opportunities 

All application materials must be submitted by 12 Noon, Friday July 3, 2026

Email or Mail is acceptable addressed to:

SOUTHERN MARIN FIRE DISTRICT
accounting@smfd.org
28 Liberty Ship Way, Suite 2800
Sausalito, CA  94965