Description
Job Posting: Office Manager – Ophthalmology Practice
Location: Irvine, California Job Type: Full-Time Compensation: Competitive salary commensurate with experience + benefits package
About the Practice
We are a well-established, patient-focused ophthalmology practice in Irvine, CA, dedicated to providing exceptional eye care in a warm and professional environment. We are seeking an experienced and personable Office Manager to lead our administrative team and ensure smooth, efficient daily operations.
Position Summary
The Office Manager will oversee all non-clinical aspects of the practice, including office operations, staff supervision, billing, EHR management, MIPS compliance, and human resources functions. This is a key leadership role that requires strong organizational skills, excellent people skills, and healthcare administration experience.
Key Responsibilities
Manage daily office operations and workflow to ensure efficient patient flow and high-quality service
Supervise, mentor, and support administrative and front-office staff
Oversee patient scheduling, registration, and overall patient experience
Manage billing, collections, insurance verification, and revenue cycle processes
Maintain and optimize Electronic Health Records (EHR) systems
Ensure MIPS (Merit-based Incentive Payment System) reporting and compliance
Handle human resources functions including recruitment, onboarding, training, performance management, and employee relations
Monitor and control office expenses, supplies, and vendor relationships
Maintain compliance with HIPAA, OSHA, and other healthcare regulations
Collaborate with the physicians and clinical team to support practice goals
Address patient concerns and resolve operational issues promptly
Qualifications & Requirements
Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred)
Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus)
Strong billing and collections knowledge, including insurance and patient accounts
Direct experience with MIPS reporting and quality metrics
Solid HR background including hiring, staff development, and employee management
Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff)
Strong leadership, organizational, and problem-solving abilities
Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems
High school diploma or equivalent required; college degree or healthcare administration certification preferred
What We Offer
Competitive salary
Health, and vision insurance
Paid time off and holidays
Cal Savers Plan
Supportive and collaborative team environment
How to Apply
Please send your resume and a brief cover letter highlighting your relevant office management, EHR/billing/MIPS, and HR experience to: jeteye99@yahoo.com. Please reference “Ophthalmology Office Manager – Irvine” in the subject line
We are an equal opportunity employer and value diversity in our workplace. Candidates with ophthalmology or multi-specialty medical office experience are encouraged to apply.
Requirements
Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred)
Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus)
Strong billing and collections knowledge, including insurance and patient accounts
Direct experience with MIPS reporting and quality metrics
Solid HR background including hiring, staff development, and employee management
Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff)
Strong leadership, organizational, and problem-solving abilities
Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems
High school diploma or equivalent required; college degree or healthcare administration certification preferred
